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Administrative Assistant (m/f)
Hiring Agency: Embassy Zagreb
Position Title: Administrative Assistant - Open to all Interested Applicants
Open Period: 11/30/2022 - 12/13/2022 (Format MM/DD/YYYY)
Vacancy Time Zone: GMT+1
Series/Grade: LE - 0105 7
Salary: HRK kn212.239
Work Schedule: Full-time
Promotion Potential: LE-7
Duty Location(s): 1 in Zagreb, HR
Telework Eligible: No
For More Info: HR Section, [email protected]
Hiring Path: Open to the public
Who May Apply/Clarification From the Agency: All interested Applicants
Security Clearance Required: Public Trust - Background Investigation
Appointment Type Permanent
Appointment Type Details: Indefinite subject to successful completion of probationary period
We encourage you to read and understand theEight (8) Qualities of Overseas Employees before you apply.
The work schedule for this position is: Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Occasional Travel, Travel can vary.
The incumbent serves as the Department of Justice´s (DOJ) International Computer Hacking and Intellectual Property Adviser’s (ICHIP) Administrative Specialist (AS). The AS’s main responsibilities include, but are not limited to, assisting the ICHIP increase cybercrime prosecutions and cybercrime and digital evidence capacity building regionally by supporting the office´s financial management, organization, reporting, vouchering, procurement functions and oversight of contractors. The AS will also arrange travel, meetings, keep and update daily agendas for the ICHIP and for the ICHIP Legal Adviser (LA). The AS will also arrange logistics and invitational travel for temporary duty personnel where necessary. Lastly, assists the ICHIP LES Legal Advisor (LA) with interpretation and translation as needed for the ICHIP Zagreb office. The ICHIP Zagreb Office covers Central, Southern, and Eastern Europe and the Caucasus Region.
EXPERIENCE: At least 2 years of administrative, logistical, financial, legal or law enforcement work is required.
JOB KNOWLEDGE: Knowledge of office management, budget management, travel management, procurement, event organization and management, and secretarial skills. General familiarity with Croatia's legal, criminal justice, political, economic, and commercial structures as well as relevant laws, regulations and business customs.
College (2 years) or University studies is required
LANGUAGE: English: Fluent (will be tested) / Croatian: Fluent
SKILLS AND ABILITIES: Computer skills in Microsoft Office, the internet, and other information technology equipment and services is required. Multi-tasking, strong interpersonal skills, the ability to handle and execute complex budgetary and administrative tasks in a timely manner, strong organizational skills for events and otherwise, strong problem-solving skills, and the ability to render objective and sound advice is required. The ability to manage all aspects of an office and to arrange all logistical aspects of events is also required.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Zagreb, Croatia may receive a compensation package that may include health, separation, and other benefits.
Locally Employed Staff benefits:
- Bonus (13th month salary)
- Annual Performance based increase
- Premium compensation for Overtime Work, Work on Holidays etc.
- 100% paid Sick leave (Up to 42 days)
- Time-off for both Croatian and U.S. Holidays (approx. 20 days off per year)
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply:
All candidates must be able to obtain and hold a Public Trust clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
Residency and/or Work Permit
DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
SF-50 (if applicable)
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Please ensure that you complete all of the language levels required, including the Primary language Croatian and attach the required documents.
Thank you for your application and your interest in working at the U.S. Mission in Zagreb, Croatia.