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Office Coordinator and Country Manager Assistant (m/f)
Office Coordinator and Country Manager Assistant
Zagreb, Croatia
Careers that Change Lives
Would you like to work for a rapidly growing international healthcare company?
Do you consider you have the right experience for an Office Coordinator and Country Manager Assistant role? If yes, then send us your resume and enter the recruitment process right away!
Join Medtronic where we appreciate your talent, experience and passion for your work. You can count on professional and personal development, exciting challenges and a dynamic environment.
This is an exciting opportunity where, as an Office Coordinator and Country Manager Assistant you will be responsible for providing strong professional and comprehensive business and office coordination operational support, personal assisting to the Country Manager Adriatic, as well as for taking care of excellent overall office image.
In return, we will provide you with world-class training, development opportunities, and the opportunity to work in a varied and challenging role. Our offer package will include a competitive salary and other great benefits.
For this role you will be expected to be located in Zagreb, Croatia.
A Day in the Life
Principal responsibilities of Office Coordinator and Country Manager Assistant:
General Tasks:
- Assists team and CM with general administration (letters, payments, expenses and invoice handling, relocation issues).
- Organizes and co-ordinates team, meeting arrangements and associated tasks.
- Issues letters, reports, forms, certificates, drafts brief memoranda or letters of a routine nature.
- Identifies issues in documents, memos, correspondence or telephone calls that require action and handles by selecting from available alternatives.
- Provides logistical support (ordering of materials, office supplies, furniture, business cards).
- Sends out information, mass mailings as requested.
- Work with other Assistants and colleagues to ensure best practices.
- Employees' Health and Safety as aligned with local and MDT requirements.
Specific Tasks:
- Provides general office and CM support, including travel arrangements, correspondence, organizational charts, compiling data, expenses, invoices, accruals, back charges, cost controlling, vendor contract management, calendar management and meeting minutes and reports.
- Organizes meetings and trainings (incl. venues, agendas, handouts, dinners, team outings, contracts and visas -when necessary) and team events, while ensuring best value for money.
- Takes care and responsibility of office image.
- Maintains direct contact with the BM's in the region and in HQ, in order to ensure a good working relationship with open communication.
- HR local administrative support as required.
- Health and Safety local administrative support as required.
- Contracts/ BCS/ legal issues - coordinates and follows up with Legal, ensures proper follow-up on duty fulfillments; follows-up with Finance and EOC that payments are done on time.
Must Haves and Nice to Haves
Must haves:
- University degree.
- Min. 5 years of experience in similar role, including Personal Assistant experience.
- Excellent computer skills, with excellent knowledge of Excel, PowerPoint, Word and Outlook.
- Fluent English and local languages, both written and spoken.
- Strong planning and organizational skills.
- Excellent communication skills - written & oral.
- Results/Solutions oriented ('get it done').
- Ability to work in complex organizations.
- Ability to cope with demanding workload.
- Multi-tasking and prioritizing, attention to details.
- Proactive, independent, self-sufficient.
- Diplomatic, discreet, properly managing confidential information.
- Team player.
- Integrity/Confidentiality
- Creative thinking, with focus on development of business processes.
- Full clean driving license.
- Willing to travel, if required.
Your Answer
Is this the position you were waiting for? Then please apply directly via the apply button
About Medtronic
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life.
We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team.
Whatever your specialty or ambitions, you can make a difference at Medtronic - both in the lives of others and your career. Join us in our commitment to take healthcare Further, Together.
